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Employee replacement cost calculator

Enter recruiting cost, onboarding cost, the salary for the position, the time to full productivity, and the productivity loss percentage over that time. The calculator computes the productivity-loss cost and the total replacement cost.

Typically 20–50% depending on role complexity — a new hire on average works slower than an experienced one until they ramp up

Result

Total replacement cost

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Productivity loss cost —

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This calculation is for informational purposes only and does not replace advice from a qualified professional. Formulas and rates may not fit your exact situation — double-check the figures before making decisions.

How it is calculated

Productivity loss cost = salary for the position × time to full productivity × productivity loss percentage ÷ 100 — the value lost because the new hire isn't yet at full output, even though they're paid in full.

Total replacement cost = recruiting cost + onboarding cost + productivity loss cost.

This result is the cost of ONE replacement. To calculate the total company-wide turnover loss for a period, plug this result in as the "cost per replacement" in the turnover cost calculator and multiply by the number of departures.

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